Privacy statement for customer and counterparty data

1. Controller

Municipality Finance Group (Municipalitys Finance Plc and Financial Advisory Services Inspira)
Business ID 1701683-4
Jaakonkatu 3 A
P.O. Box 744
00101 Helsinki, Finland
Tel. +358 9 6803 5666

2. Contact person for matters related to the register

Sinikka Huitu
Municipality Finance Plc
Jaakonkatu 3 A
P.O. Box 744
00101 Helsinki, Finland
Tel. +358 9 6803 5613

3. Name of register

Municipality Finance Group customer and counterparty register

4. How will personal data be used?

The personal data in the register will be used in

  • sales and marketing efforts (including direct marketing)
  • the management and maintenance of customer and partner relationships (execution and verification of business transactions)
  • the management of obligations based on legislation and official regulations.

5. What personal data may be collected?

The register contains data on the following:

  1. Contact persons of municipalities, municipal federations, and companies controlled by these that are lending and leasing customers of Municipality Finance, and of state-guaranteed housing production companies (including entities that are subscribers to Municipality Finance’s newsletter) 
  2. Investors that have subscribed to municipal bonds, and the subscriptions made
  3. Contact persons of banks and investment services companies that are counterparties in funding and investment activities
  4. Contact persons of other parties that are partners of Municipality Finance

The following data may be saved in the register:

  • Personal and contact details (name, personal ID, address, telephone number, email address, position, organisation represented, PEP classification)
  • Division into customer or partner target groups defined by Municipality Finance
  • Personal data (e.g. related to hobbies, diet) provided by persons and saved with their consent.
  • Additional data saved by Municipality Finance (such as business gifts given, connections to other target groups, responsible person named by Municipality Finance, regular mailing data, e.g., newsletter, customer magazine)
  • Interest in certain products or product groups
  • Concerning municipality bonds: personal ID, municipality bonds subscribed to, total amount of subscription, securities account number of the investor or person representing the investor
  • Service details

In addition to the above-mentioned data, the filing system contains data on the persons who visit Municipality Finance’s offices. The following data may be saved on these persons:

  • Name
  • Organisation represented
  • Email address
  • Telephone number

6. What are the sources of personal data?

  • The data subject’s own submittal (by email, on the internet, by phone or other similar method)
  • Data collected by Municipality Finance (invitations to tender, agreements, customer/partner websites)
  • Filing systems maintained by authorities (e.g., trade register)
  • Suomen Asiakastieto

7. How long will personal data be stored?

Municipality Finance Plc will store data essential to the creation and maintenance of the customer or partner relationship in the filing system until the storage is no longer justifiable.

8. Where can personal data be disclosed?

Data is regularly disclosed

  • to authorities in accordance with current legislation
  • to companies in the same consolidating group, within the limits of the law.

9. Can data be transferred outside the EU or the European Economic Area?

Personal data in the register will not be disclosed or transferred outside the European Union or the European Economic Area unless it is ensured that the data is subject to appropriate safeguards in accordance with data protection laws.

10. How will personal data be stored and protected?

Manual materials: Manual materials will only be printed as needed and stored in locked facilities. The data is available only to authorised persons. Printouts are destroyed after use.

Digitally saved data: Personal data contained in the register will be kept confidential. Use of the register is instructed in the controller’s organisation, and access to the personal data register is restricted so that the data contained in the filing system and stored in systems is accessible to and entitled for use only by those employees of the controller who are authorised to do so for their professional duties. The controller requires confidentiality and appropriate information security from all its IT service providers, as well as commitment to the principles of the Personal Data Act.

11. Right of access and right to object as well as data rectification

The data subject has the right to check the personal data submitted by him/her, the right to request the rectification of inaccurate data, as well as otherwise rely on the rights granted to him/her in the Personal Data Act. The requests must be submitted in writing and signed to the filing system’s contact person.